SUPPLY CHAIN ASSISTANT II, JOB LEVEL 9: JOB REF HR SCA-9-2026

 DUTIES AND RESPONSIBILITIES

I. Procurement

I. Prepare Tender Documents to obtain bids.

II. Provide secretarial services to procurement committees.

III. Propose award of contract based on approved budgets.

IV. Update and maintain the list of prequalified suppliers.

V. Prepare and compile monthly and quarterly procurement reports.

VI. Follow up suppliers for timely delivery of goods and services.

VII. Undertake market price surveys.

VIII. Carry out periodic and annual stock taking exercises.

IX. Supervise, mentor and coach staff.

X. Conduct staff performance appraisal.

II. Stores

I. Supervise the loading and unloading of goods to stores.

II. Prepare Local Purchase Orders.

III. Verify customer invoices for payment.

IV. Analyze and prepare reports of the rejected and waste materials.

V. Carry out periodic stock count exercises.

VI. Analyze and prepare report of on the asset’s disposal.

VII. Supervise, mentor and coach staff.

VIII. Conduct staff performance appraisal.

III. Warehouse

I. Prepare delivery notes for dispatch of goods.

II. Post internal requisitions to update stock records.

III. Receive goods and update records.

IV. Reconcile bin card balances with physical stock.

V. Carry out periodic stock count exercises.

VI. Check and verify the physical quantities of goods against the invoice before dispatch.

VII. Supervise, mentor and coach staff.

VIII. Conduct staff performance appraisal.

 JOB SPECIFICATIONS (Education, Experience, Knowledge and Skills)

I. Diploma in Procurement, purchasing and supplies management, logistics or its equivalent.

II. Proficiency in computer applications.