ACCOUNTANT II, JOB LEVEL 8: JOB REF HR AC-8-2026

 DUTIES AND RESPONSIBILITIES

I. Financial Accounts, Examination and Financial Reporting Section

I. Maintain and reconcile stock, debtors, and other sub-ledgers with the general ledger.

II. Record journal vouchers accurately.

III. Post entries to the general ledger accounts (income statement, balance sheet, WIP, stock clearing).

IV. Process batch entries from subsidiary system modules into the general ledger.

V. Verify payment vouchers, royalty statements, and imprest surrenders for correctness.

VI. Record fixed asset transactions, update the asset register, and assist with bar-coding.

VII. Participate in bi-annual stocktaking and prepare stock reports.

VIII. Prepare schedules to support financial statements.

II. Accounts Receivables and Credit Control Section

I. Maintain and update the debtors’ ledger in the system.

II. Process daily customer invoices based on approved orders.

III. Track and collect outstanding debts, following standard procedures.

IV. Reconcile customer accounts and respond to queries or complaints.

V. Update post-dated cheques, daily banking, and receipts schedules.

VI. Implement approved customer credit notes.

VII. Prepare daily and cumulative sales reports.

VIII. Prepare schedules to support financial statements.

III. Budgeting and Costing Section

I. Maintain the budgeting system module.

II. Record and track monthly or ad-hoc budget expenditure returns.

III. Assist in compiling departmental expenditure variance reports.

IV. Process approved budgets through the Government Investment Management Information System (GIMIS).

V. Record product and job costs, including materials, labor, and overhead absorption.

VI. Maintain direct materials stores ledger and reconcile with stock records.

VII. Prepare work-in-progress and finished goods schedules.

VIII. Computer and record the standard levy on finished goods.

IX. Prepare budget vs. actual cost variance reports.

X. Prepare schedules to support financial statements.

IV. Investment and Treasury Section

I. Maintain records of investment transactions.

II. Assist in preparing cash flow forecasts.

III. Prepare bank reconciliation statements and resolve discrepancies.

IV. Update the cash book module.

V. Process payments and maintain custody of financial documents.

VI. Process petty cash imprests, surrenders, and authorized payments.

VII. Record cash and cheque collections from customers.

VIII. Prepare schedules to support financial statements.

V. Accounts Payables and Taxation Section

I. Process payment vouchers for supplier invoices, expenses, utilities, and overtime claims.

II. Record royalty statements and payments for books and digital publications.

III. Record all tax transactions within statutory timelines.

IV. Maintain creditors’ ledger and reconcile with the general ledger control account.

V. Reconcile suppliers’ accounts and respond to queries or complaints.

VI. Maintain an invoice register and ensure invoice accuracy and completeness.

VII. Prepare schedules to support financial statements.

 JOB SPECIFICATIONS (Education, Experience, Knowledge and Skills)

I. Bachelor’s degree in commerce(finance/accounting) or its equivalent

II. Certified Public accountant (CPA) or associate of certified chartered accountants.

III. Proficiency n computer applications.